AI Receptionist Agent

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The AI Receptionist Agent handles incoming calls, schedules appointments, greets visitors, and manages front-desk inquiries 24/7.

Demo¶

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Capabilities & Features¶

The AI Receptionist Agent is optimized for the following tasks:

• 24/7 Availability: Operates around the clock to ensure no call or inquiry is missed.
• Appointment Scheduling: Integrates with calendars to book, reschedule, or cancel appointments.
• Visitor Greeting: Provides a warm and professional welcome to visitors.
• Inquiry Management: Answers frequently asked questions and routes complex queries to the appropriate human agent.

Integration Guide¶

Unlike standard API-integrated tools, the AI Receptionist Agent is deployed and managed directly through a team of real human geeks from 4Geeks.

1. Request Access: Contact your assigned 4Geeks account manager to request the AI Receptionist Agent.
2. Configuration: A real human geek from 4Geeks will work with you to set up call scripts, appointment calendars, and inquiry routing rules.
3. Deployment: The agent is connected to your phone system and other relevant tools by real human geeks from 4Geeks.

Workflow Scenarios & Credit Usage¶

The following scenarios illustrate how the agent interacts with users and estimates the associated costs based on the 4Geeks credit model.

Scenario 1: Scheduling an Appointment¶

A customer calls to schedule an appointment. The agent checks for available slots and books the appointment.

sequenceDiagram
  autonumber
  actor Customer
  participant Agent as AI Receptionist
  participant Calendar

  Customer->>Agent: "I'd like to book an appointment."
  Agent->>Calendar: Check for available slots
  Calendar-->>Agent: Returns available slots
  Agent->>Customer: "I have a slot available at 2 PM. Does that work for you?"
  Customer->>Agent: "Yes, that's perfect."
  Agent->>Calendar: Book appointment
  Calendar-->>Agent: Appointment confirmed
  Agent->>Customer: "Great, your appointment is confirmed for 2 PM."

Cost Estimation¶

• Interaction Type: Voice Interaction.
• Estimated duration: 1-2 minutes.
• Estimated Cost: ~400 - 800 Credits.

Scenario 2: Answering a Frequently Asked Question¶

A visitor asks for the Wi-Fi password.

sequenceDiagram
  autonumber
  actor Visitor
  participant Agent as AI Receptionist

  Visitor->>Agent: "What's the Wi-Fi password?"
  Agent->>Agent: Retrieve password from knowledge base
  Agent->>Visitor: "The Wi-Fi password is 'Guest123'."

Cost Estimation¶

• Interaction Type: Text Message.
• Estimated Cost: ~40 Credits per message.

• Still questions? Get support.
• Check out the changelog.