Payslips¶
Payslips are generated automatically after each payroll run. They provide employees with a detailed breakdown of their compensation for the pay period.
Overview¶
Each payslip includes:
- Employee Information — Name, ID, station, pay period
- Earnings — Regular hours, overtime, bonuses
- Deductions — Itemized deductions by type
- Tax Withholdings — Income tax, social security, and other statutory deductions
- Employer Contributions — Informational (not deducted from employee pay)
- Net Pay — Final take-home amount
Viewing Payslips¶
Navigate to the Payslips tab to see all generated payslips:
| Column | Description |
|---|---|
| Employee | Employee name |
| Period | Pay period dates |
| Gross Pay | Total earnings before deductions |
| Deductions | Total deductions and taxes |
| Net Pay | Take-home amount |
| Status | Generated, viewed, exported |
Click any payslip to view the full detail.
Payslip Detail¶
The payslip detail view shows a complete breakdown:
Earnings Section¶
| Item | Amount |
|---|---|
| Regular Hours (e.g., 160 hrs) | $X,XXX.XX |
| Overtime Hours (e.g., 10 hrs) | $XXX.XX |
| Bonus — Commission | $XXX.XX |
| Bonus — Attendance | $XXX.XX |
| Total Earnings | $X,XXX.XX |
Deductions Section¶
| Item | Amount |
|---|---|
| Uniform Deduction | $XX.XX |
| Food Deduction | $XX.XX |
| Income Tax | $XXX.XX |
| Social Security (Employee) | $XXX.XX |
| Health Insurance (Employee) | $XX.XX |
| Total Deductions | $XXX.XX |
Net Pay¶
| Amount | |
|---|---|
| Net Pay | $X,XXX.XX |
Employer Contributions (Informational)¶
| Item | Amount |
|---|---|
| Social Security (Employer) | $XXX.XX |
| Health Insurance (Employer) | $XX.XX |
| Pension (Employer) | $XX.XX |
| Aguinaldo Provision | $XX.XX |
| Vacation Provision | $XX.XX |
Exporting Payslips¶
Individual Payslip (PDF)¶
- Open the payslip detail
- Click Export PDF
- The payslip is downloaded as a formatted PDF document
Bulk Export (PDF)¶
- Select multiple payslips using checkboxes
- Click Export PDF
- All selected payslips are downloaded as individual PDFs in a ZIP file
Export to CSV¶
- From the Payslips tab, click Export CSV
- Choose scope:
- All payslips
- Current pay period
- Specific station
- Download the CSV file
Payslip PDF Format¶
The PDF payslip includes:
- Company branding — Your company logo (uploaded in Settings → Branding)
- Company details — Name, address, tax ID
- Employee details — Name, ID, position, station
- Pay period — Start and end dates
- Itemized breakdown — Earnings, deductions, taxes, net pay
- Employer contributions — Shown as informational
- Payment method — Bank transfer details (if configured)
Employee Access¶
Employees can view their own payslips through:
- Mobile App — View and download payslips from the 4Geeks mobile app
- Employee Portal — Access payslips through the web portal
- Email Notification — Optional notification when new payslips are available
Filtering Payslips¶
Filter the payslip list by:
- Pay Period — Specific period or date range
- Employee — Individual employee
- Station — Work location
- Status — Generated, viewed, exported
Reissuing Payslips¶
If a payroll run is reversed and re-executed:
- Original payslips are voided
- New payslips are generated with the corrected calculations
- Both the original and reissued payslips appear in history
- The reissued payslip is marked as “Reissued”
Best Practices¶
- Review before distributing — Check payslips for accuracy before making them available to employees
- Use company branding — Upload your logo in Settings for professional-looking payslips
- Enable notifications — Let employees know when payslips are ready
- Keep records — Export and archive payslips for compliance
- Communicate changes — If a payslip is reissued, explain the correction to the employee
What’s Next¶
- Payroll Runs — How payslips are generated
- Tax Compliance — Understand tax calculations on payslips
Still questions? Ask on Discord or explore tutorials