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Payroll Runs¶

Payroll runs calculate and process employee compensation for a given pay period. Each run computes gross pay, deductions, bonuses, taxes, employer contributions, and net pay for every active employee.

Overview¶

A payroll run:

1. Gathers timesheet data for the pay period
2. Calculates gross pay (regular hours + overtime)
3. Applies bonuses and deductions
4. Computes tax withholdings based on country tax tables
5. Calculates employer contributions
6. Determines net pay
7. Generates payslips for each employee

Creating a Payroll Run¶

1. Navigate to the Runs tab
2. Click Run Payroll
3. Configure the run:
4. Pay Period — Start and end dates
5. Station Filter — All stations or specific locations (optional)
6. Currency — Payment currency
7. Review the calculation summary
8. Click Execute Run

Calculation Breakdown¶

Gross Pay¶

Gross Pay = (Regular Hours × Hourly Rate) + (Overtime Hours × Overtime Rate)

Overtime rates are configurable per employee or per country default.

Bonuses¶

Bonuses are added to gross pay:

See Employee Bonuses for configuration details.

Deductions¶

Deductions are subtracted from gross pay:

See Employee Deductions for configuration details.

Tax Withholdings¶

Taxes are calculated based on the employee’s country tax configuration:

• Income Tax — Progressive or flat rates per country
• Social Security — Employee portion
• Health Insurance — Mandatory health contributions
• Pension — Retirement fund contributions
• Other statutory deductions — Country-specific withholdings

See Tax Compliance for country-specific tax tables.

Employer Contributions¶

Employer contributions are calculated separately (not deducted from employee pay):

• Social Security — Employer portion
• Health Insurance — Employer contribution
• Pension — Employer retirement contributions
• Aguinaldo — Christmas bonus provision (LATAM countries)
• Vacation Provision — Accrued vacation liability

Net Pay¶

Net Pay = Gross Pay + Bonuses - Deductions - Tax Withholdings

Multi-Currency Support¶

Payroll runs support multi-currency processing:

• Set the payment currency per run
• Exchange rates are applied for employees paid in different currencies
• All amounts are recorded in both the payment currency and the base currency

Run Status¶

Viewing Run Results¶

After a run completes:

1. Click on the run in the Runs list
2. View the summary:
3. Total gross pay
4. Total deductions
5. Total taxes
6. Total employer contributions
7. Total net pay
8. Drill into individual employee details
9. Export results (PDF or CSV)

Reversing a Payroll Run¶

If you need to correct a completed run:

1. Open the run
2. Click Reverse
3. Confirm the reversal
4. All generated payslips are voided
5. Create a new corrected run

Run History¶

The Runs tab maintains a complete history of all payroll runs:

Best Practices¶

1. Review timesheets first — Ensure all timesheets are approved before running payroll
2. Check bonuses and deductions — Verify per-employee adjustments are current
3. Run a draft first — Review calculations before finalizing
4. Keep records — Export run summaries for your records
5. Communicate with employees — Notify employees when payslips are available

What’s Next¶

• Payslips — View and export individual payslips
• Tax Compliance — Understand tax calculations per country

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