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Perks Permissions¶

Permissions control which employees can access which stations, and how often. Build fine-grained access rules with daily limits, cooldown periods, and time-based restrictions.

Overview¶

Each permission defines:

• Employee — Who has access
• Station — What they can access
• Max Uses/Day — How many times per day
• Cooldown Hours — Minimum time between uses
• Active Period — When the permission is valid

Creating a Permission¶

1. Navigate to the Permissions tab
2. Click Add Permission
3. Configure:
4. Employee — Select from employee directory
5. Station — Select from station list
6. Max Uses Per Day — Maximum daily uses (0 = unlimited)
7. Cooldown Hours — Minimum hours between uses
8. Start Date — When the permission becomes active
9. End Date — When the permission expires (optional)
10. Click Save

Permission Rules¶

Max Uses Per Day¶

Limit how many times an employee can use a station each day:

The daily counter resets at midnight (station timezone).

Cooldown Hours¶

Enforce a minimum waiting period between uses:

Cooldown starts from the last successful transaction.

Combined Rules¶

Max uses and cooldown work together:

Example: Restaurant Station
- Max Uses: 2 per day
- Cooldown: 4 hours

Employee can use the station:
- 12:00 PM (lunch) ✓
- 1:00 PM ✗ (cooldown active)
- 4:00 PM ✓ (cooldown expired, still under daily limit)
- 6:00 PM ✗ (daily limit reached)

Bulk Permissions¶

Assign Station to Multiple Employees¶

1. Navigate to the Permissions tab
2. Click Bulk Assign
3. Select the station
4. Select multiple employees (checkboxes)
5. Set permission rules
6. Click Apply

Assign Multiple Stations to Employee¶

1. Open the employee’s permission list
2. Click Add Permissions
3. Select multiple stations
4. Set rules for each
5. Click Save

Permission Templates¶

Create reusable permission templates:

1. Configure a permission with desired rules
2. Click Save as Template
3. Name the template (e.g., “Standard Restaurant Access”)
4. Apply the template to other employee-station pairs

Viewing Permissions¶

By Employee¶

See all stations an employee can access:

1. Navigate to Employees tab
2. Click on an employee
3. View their permissions list

By Station¶

See all employees with access to a station:

1. Navigate to Stations tab
2. Click on a station
3. View the permissions list

Permission Matrix¶

The Permissions tab shows a matrix view:

Transaction Enforcement¶

When an employee attempts to use a station:

1. Check permission exists — Employee must have a permission for this station
2. Check active period — Current date must be within start/end dates
3. Check daily limit — Uses today must be under max uses/day
4. Check cooldown — Hours since last use must exceed cooldown
5. Allow or deny — Transaction is logged as allowed or denied

Denied Transactions¶

When access is denied, the transaction is logged with the reason:

View denied transactions in the Transactions tab.

Editing Permissions¶

1. Navigate to the Permissions tab
2. Find the permission to edit
3. Click Edit
4. Update the rules
5. Click Save

Changes take effect immediately for future transactions.

Revoking Permissions¶

Temporary Suspension¶

Set the end date to today to suspend a permission without deleting it.

Permanent Removal¶

1. Find the permission
2. Click Delete
3. Confirm removal

The employee loses access immediately. Transaction history is preserved.

Best Practices¶

1. Start restrictive — Begin with tight limits and relax as needed
2. Use templates — Standardize common permission patterns
3. Review regularly — Audit permissions quarterly
4. Monitor denials — Check the Transactions tab for frequent denials
5. Communicate changes — Let employees know when permissions change

What’s Next¶

• Corporations — Manage organizational structure
• Points System — Configure points-based access

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