Skip to content

Patient registration

Explain with AI

This section covers the process of registering new patients within 4Geeks Health. Patient registration is a fundamental step in managing patient information and is the foundation for all subsequent interactions within the system.

Accessing the Patient Registration Form

There are several ways to access the Patient Registration form:

  1. From the Dashboard:

    • Navigate to the main 4Geeks Health dashboard.
    • Look for a prominent button or link labeled “New Patient,” “Register Patient,” or similar. (The exact wording may depend on your system’s configuration).
    • Click this button/link.

  2. From the Patient List:

    • Go to the “Patients” section (likely accessible from the main navigation menu).
    • You should see a list of existing patients.
    • Look for a button labeled “New Patient” or “Add Patient” (usually at the top or bottom of the list).
    • Click this button.

  3. From the Practitioner Module:

    • Select the New Patient option at the top right button.

The Patient Registration Form

The Patient Registration form is divided into several sections to collect comprehensive patient information. Fields marked with an asterisk (*) are mandatory.

1. Basic Information

  • First Name *: The patient’s given name.
  • Middle Name: The patient’s middle name (optional).
  • Last Name *: The patient’s surname/family name.
  • Gender *: Select from Male, Female, Other, or any other options configured in your system.
  • Date of Birth *: Enter the patient’s date of birth. Use the date picker for accuracy. This field is crucial for age-related calculations and reporting.
  • Patient ID (MRN) *: Medical Record Number. This field is often auto-generated by the system. If manual entry is required, follow your organization’s MRN guidelines.
  • Image: Patient profile picture.

2. Contact Information

  • Mobile Number *: The patient’s primary mobile phone number. Include the country code.
  • Email ID: The patient’s email address. This is important for appointment reminders and communication.
  • Address Line 1 *: The first line of the patient’s street address.
  • Address Line 2: The second line of the patient’s street address (optional).
  • City/Town *: The patient’s city or town.
  • State/Province *: The patient’s state or province.
  • Postal Code *: The patient’s postal code or zip code.
  • Country *: Select the patient’s country from the dropdown list.

3. Emergency Contact

  • Emergency Contact Name *: The name of the person to contact in case of an emergency.
  • Emergency Contact Relationship *: The relationship of the emergency contact to the patient (e.g., Spouse, Parent, Friend).
  • Emergency Contact Number *: The phone number of the emergency contact.

4. Other Information (Optional - May Vary)

This section may include additional fields depending on your organization’s specific requirements. Examples include:

  • National ID/Social Security Number: (If required by your region/country).
  • Insurance Information: Insurance provider, policy number, etc. (This might be handled in a separate “Insurance” section or module).
  • Preferred Language: The patient’s preferred language for communication.
  • Marital Status: Single, Married, Divorced, etc.
  • Occupation: The patient’s occupation.
  • Referrer: Who or where did the patient hear about the organization.
  • Notes: Any additional notes or comments about the patient.

Saving the Patient Record

  1. Review: Carefully review all entered information for accuracy.
  2. Submit: Click the “Save,” “Create Patient,” or similar button (usually at the bottom of the form) to create the patient record.

After Saving

  • Confirmation: You should see a confirmation message indicating that the patient has been successfully registered.
  • Patient ID: The system will likely display the newly assigned Patient ID (MRN).
  • Next Steps: You can now proceed to other actions, such as:
    • Scheduling an appointment for the patient.
    • Adding medical history or other clinical information.
    • Managing the patient’s billing and insurance details.

Editing Patient Information

To edit a patient’s information after registration:

  1. Find the Patient: Go to the “Patients” list and search for the patient by name or ID.
  2. Open Patient Record: Click on the patient’s name or ID to open their record.
  3. Edit: Click the “Edit” button (usually at the top or bottom of the patient details view).
  4. Modify: Make the necessary changes to the patient’s information.
  5. Save: Click the “Save” button to update the record.

Important Considerations

  • Data Privacy: Always adhere to your organization’s data privacy policies and relevant regulations (e.g., HIPAA, GDPR) when handling patient information.
  • Data Accuracy: Ensure that the information entered is accurate and up-to-date. Inaccurate data can lead to errors in treatment and billing.
  • Mandatory Fields: Pay close attention to mandatory fields. The system will not allow you to save the record without completing these fields.
  • Unique Identifiers: Ensure that the MRN and any other unique identifiers are correctly assigned and managed. This documentation provides a comprehensive guide to patient registration within 4Geeks Health. Remember to adjust any specific field names or steps to match your organization’s customized configuration.